How to Keep Your Data Safe in Shared Offices

How to Keep Your Data Safe in Shared Offices

Nowadays, many entrepreneurs use shared offices for their business operations. The main reason these shared spaces are so popular is that they provide suitable work conditions and work environment for various people. Not only that, but they’re also a more affordable option than renting out an office space for your business or purchasing a property for that matter.

However, with all the benefits that shared offices can bring, also come the risks you must be aware of. After all, you’re sharing office space with various other people you don’t know personally. Not only that, shared Internet connections and lack of proper security measures can easily lead to a data breach, which can compromise your entire business. Therefore, here are a few tips on how to keep your data safe in shared offices.

Implement cybersecurity measures

Protecting your data very much depends on the cybersecurity measures you have implemented. Shared offices usually have public networks and Wi-Fi access. That means that the network can easily be compromised. Having proper security software in place can help you avoid potential data breaches and secure your data from malicious attacks.

For example, make sure you have anti-virus, anti-malware, anti-phishing and anti-ransomware software, among others. That way, you can prevent hack attempts and malicious software from infecting your network, as well as your files. You can opt for free versions of security software, which can protect you adequately. However, paid versions usually have more suitable features and customer support you can rely on. In the end, it’s up to you and your budget.

Implement strong passwords

Protecting your devices with strong passwords is crucial for protecting your data in shared offices. Many people use a weak and short password because it’s more convenient to remember. This, however, is a mistake, because it’s easier for attackers to hack a weak password. Strong passwords are anywhere between 12 to 20 characters long. In addition, make sure your password is a combination of upper and lower-case letters, symbols and numbers.

The longer and more complex a password is, the more difficult it becomes to crack it. Another thing you must do to ensure your data protection is to disable automatic connection to public Wi-Fi network in your shared office and also disable file sharing options when connecting to shared office’s network. That way, you ensure that any attackers cannot use public network access to highjack your data.

Protect your devices physically

Harmful software and data breaches don’t necessarily have to come from the online world. Your data can become infected by inserting malicious software directly into your computers or laptops via USB flash drive. That’s why it’s important to physically protect your devices while in the shared offices. For example, make sure you choose the right shared office space that offers flexibility in terms of security, in the first place.

Whether they have security cameras and proper locks on the doors or they allow you to install proper measures is irrelevant, because either option is good. In addition, don’t leave your devices turned on when you’re not present in the office, so that they don’t get stolen, lost or used to steal your data. If you don’t have much hardware in your office you can consider taking your laptop home with you. After all, unattended devices can prove to become vulnerabilities if you have no means of protecting them adequately.

Backup your data

Data backup is crucial for protecting your sensitive and business related information. Data backups are not only meant to protect your data from cyber threats, data breaches and theft, but also protect your data in case of a natural disaster, as well as hardware malfunction. When it comes to backup, there are several options you can choose. For instance, you can back up your data on an external hard drive, on another computer or upload and secure your data in the cloud.

The cloud is the best option for businesses, as your data is always made available to you, no matter where you are or which device you’re currently using. What’s more, your data is uniquely protected in the cloud, making it next to impossible for hackers to obtain it. Whichever option you choose, just make sure you back up your data regularly and that you have backups safely tucked away in case of an emergency.


Using a shared office is a beneficial and affordable option for entrepreneurs. You get to enjoy a fully functional work environment for less money you’d normally spend on renting out an office. However, sharing an office with others has certain risks involved. You must ensure that your data and your devices are adequately protected, so that your shared office is a source of enjoyment, as well as income.

Lauren Wiseman:

is a Marketing Specialist, contributor to, Entrepreneur and also a contributor on NexxyTech. She helps clients grow their personal and professional brands in fast-changing and demanding market, strongly believing in a holistic approach to business. you can follow her up on twitter: @LaurenNWiseman

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